The Silliman University Student Government (SUSG) Finance Committee failed to submit the liquidation of their Hibalag expenses to the Business and Finance Office on time due to late orientation of responsibility.
The deadline set by the Business and Finance Office to submit the liquidation was last Sept. 10.
However, officers of the Finance Committee failed to submit that day because they have not read the guidelines passed by the Committee on Audit (COA) to the SUSG president last June 2016.
According to Gil Buenavista, SUSG president, he received the guidelines from COA, however, he did not forward it to the Finance Committee “because he had to face more pressing issues” during that time.
According to the guidelines, the Finance Committee has to submit the liquidation 15 days after the said event to the COA.
Alpha Barillo, COA chairperson, said that although she knew that she was supposed to submit any liquidation on time, she still had to wait for the other committees to submit the receipts for liquidation.
However, Barillo, who was a member of Finance Committee last year, thought that COA “changed the guidelines since there is a new chairperson.”
On the other hand, an unliquidated total amount of Php160, 863 from the expenses during the Hibalag events.
These include funds for Miss Silliman Committee, Cheering Committee, External Affairs Committee, sponsorship to the horror booth of the Psychology Department, Committee on Student Organizations (ComSO) and the SUSG vice president’s office.
After the SUSG legislative assembly last Sunday, the Finance Committee set 5 p.m., Sept. 21 as the deadline for the COA to submit their liquidation.
As of press time, COA has submitted the partial liquidation to the Finance Committee.
COA is still waiting for the remaining receipts from the Infomedia Committee and ComSO to complete the liquidation.
As soon as the liquidation is audited, COA will have to report it to the assembly before it will be passed to the Business and Finance Office.
If COA cannot submit the full liquidation of expenses, officers of the Finance Committee might be subjected to personal liability.